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Payroll and Equity Manager

Company: iCAD, Inc.
Location: Nashua
Posted on: June 7, 2021

Job Description:

The Global Payroll and Equity Manager will be responsible for processing payroll and all equity related items both domestically and internationally for all iCAD entities. This position will report directly to the VP, Controller.


  • Process bi-weekly US payrolls through all the various pay compensation packages: hourly, salaried, commissioned. Process ISO and NON-QUAL stock transactions, manual checks and all other payroll related transactions. Verify balance of all deductions and compensation each payroll. Verify and obtain all approvals before processing.
  • Manage the relationship with the partners who process international payroll, including reviewing and approving all payrolls prior to processing.
  • Review and verify the accuracy of time information from the Time & Attendance System.
  • Review employee status changes, new hires, terminations, and payroll data processed by HR. Enter data into the payroll system for processing on the appropriate pay date(s).
  • Prepare funding and reporting for 401k contributions each pay cycle.
  • Coordinate payroll funding requests with the Accounting Department.
  • Create and maintain payroll reports for the timely reporting of Payroll information requested by management, audit and/or other teams (includes payroll reports of earnings, hours worked, taxes, insurance, leave, new hires, accruals, 401k, EOM/EOQ/EOY reporting, etc.) as needed.
  • Provide Payroll support for internal and external audit requests.
  • Investigate, reconcile and correct payroll data issues, discrepancies and errors.
  • Set up multi-state and local tax jurisdiction set-ups and analysis for all employees.
  • Ensure payroll integrity through audit reports, data analysis and collaboration with other team members.
  • Timely and accurately prepare on-demand checks for terminations, retro-adjustments and other disbursements determined to be necessary for immediate distribution.
  • Ensure compliance with federal, state, local and international tax and wage & hour laws, regulations or guidelines.
  • Lead testing and maintenance of the payroll and timekeeping systems.
  • Document payroll processes and procedures.
  • Maintain general ledger with regard to payroll transactions
  • Administer equity plans, performance awards, releases, cancellations, terminations, purchase and refund events. Initiate equity grants for new hires and others, track online grant acceptances
  • Assist with the development of internal controls and the automation of equity processes
  • Reconcile monthly equity activity and provide required reporting.
  • Serve as a resource for participants' questions about payroll and all equity awards. Respond to employee inquiries regarding payroll, or equity issues or concerns and handle escalated payroll matters from HR and other internal departments.
  • Review expense reports for approval.
  • Assist in various accounting projects as needed.


  • Bachelor's Degree in Finance, Accounting or equivalent field is preferred.
  • 5-7 years of experience in Payroll including International exposure.
  • Experience with equity administration is a plus.
  • Prior experience processing ADP payroll, EZ Labor and WorkForce Now is highly desirable.
  • Proficient in MS Office Suite, particularly Excel
  • Experience with Internal Controls under Sarbanes-Oxley Act related to public companies
  • Experience with balance sheet reconciliation and variance resolutions for payroll and benefits
  • Excellent written and oral communication skills
  • Ability to work efficiently with all levels of Staff including Management and Executive team
  • Ability to work independently and in a team environment
  • Ability to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service.
  • Excellent analytical and quantitative skills
  • Multi-tasking and deadline oriented
  • Unquestionable ethics and discretion when dealing with confidential and sensitive data


Keywords: iCAD, Inc., Nashua , Payroll and Equity Manager, Other , Nashua, New Hampshire

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