Bilingual Administrative Assistant & Intake Coordinator
Company: Gandara Center
Location: Fitchburg
Posted on: April 8, 2021
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Job Description:
Bilingual Administrative Assistant & Intake Coordinator We are
looking to bring on-board a Bilingual Administrative Assistant &
Intake Coordinator. The Intake Coordinator is support staff for
office management needs. This includes secretarial duties and
clerical responsibilities. Employees are also responsible for the
tracking and monitoring of all CBHI/CSA/FSS referrals and
performing other Manage Care Entities process and procedures. This
includes assuring performance specifications are followed,
marketing of program, analyzing data, and reporting on referrals,
waitlist, and discharges. Job Responsibilities: (include but are
not limited to) Data Entry MABHA Report Referral Tracking Waitlist
Tracking and Compliance Calls Opening/ Closing Electronical Health
Record Packets CSA Workbooks Reporting on monthly numbers (e.
number of referrals, number of opening/ closings, etc.) Management
of closed charts/ storage Referral Source Tracking Marketing:
Contacting referral sources from waitlist when immediate openings
are available Informing admin about waitlist status or need for
referrals via email Scheduling Presentations for admin to generate
referrals Participate in community fairs and activities
representing agency/programs Receptionist and other clerical duties
Participate in supervision. Participate in monthly department
meetings. Office Management; i.e. Supply ordering, supply tracking,
and any other office needs Performs other related duties and
responsibility as assigned by Supervisory Staff Required Skills Job
Qualifications: High school degree or equivalent; post-secondary
education an asset At least 2 years of clerical experience
Bilingual skills in Spanish-English required Microsoft Office
proficient (e.g. Excel, Word, Power Point) Flexibility to work
shifts, including evenings, as required Ability to organize,
prioritize and work under extreme work pressure, heavy workloads
and deadlines Positive attitude and work ethic Excellent verbal and
communication skills Must be team oriented Benefits: Retirement
Plan 403[b] Health Insurance Dental Insurance Vision Insurance Life
Insurance Paid Vacations 11 paid Holidays & 8 Discretionary days a
year The Gandara Mental Health Center provides equal employment
opportunities to all employees and applicants for employment and
prohibits discrimination and harassment of any type without regard
to race, color, religion, age, sex, national origin, disability
status, genetics, protected veteran status, sexual orientation,
gender identity or expression, or any other characteristic
protected by federal, state or local laws. This policy applies to
all terms and conditions of employment, including recruiting,
hiring, placement, promotion, termination, layoff, recall,
transfer, leaves of absence, compensation and training. Gndara
Center provides residential, mental health, substance abuse and
preventive services for children, adults and families across the
Pioneer Valley and eastern parts of Massachusetts. Founded in the
Hispanic community, we value cultural diversity and strive to
provide culturally competent, innovative services to a diverse
community. Category: Administrative , Keywords: Administrative
Assistant
Keywords: Gandara Center, Nashua , Bilingual Administrative Assistant & Intake Coordinator, Other , Fitchburg, New Hampshire
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