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Bilingual Administrative Assistant & Intake Coordinator

Company: Gandara Center
Location: Fitchburg
Posted on: April 8, 2021

Job Description:

Bilingual Administrative Assistant & Intake Coordinator We are looking to bring on-board a Bilingual Administrative Assistant & Intake Coordinator. The Intake Coordinator is support staff for office management needs. This includes secretarial duties and clerical responsibilities. Employees are also responsible for the tracking and monitoring of all CBHI/CSA/FSS referrals and performing other Manage Care Entities process and procedures. This includes assuring performance specifications are followed, marketing of program, analyzing data, and reporting on referrals, waitlist, and discharges. Job Responsibilities: (include but are not limited to) Data Entry MABHA Report Referral Tracking Waitlist Tracking and Compliance Calls Opening/ Closing Electronical Health Record Packets CSA Workbooks Reporting on monthly numbers (e. number of referrals, number of opening/ closings, etc.) Management of closed charts/ storage Referral Source Tracking Marketing: Contacting referral sources from waitlist when immediate openings are available Informing admin about waitlist status or need for referrals via email Scheduling Presentations for admin to generate referrals Participate in community fairs and activities representing agency/programs Receptionist and other clerical duties Participate in supervision. Participate in monthly department meetings. Office Management; i.e. Supply ordering, supply tracking, and any other office needs Performs other related duties and responsibility as assigned by Supervisory Staff Required Skills Job Qualifications: High school degree or equivalent; post-secondary education an asset At least 2 years of clerical experience Bilingual skills in Spanish-English required Microsoft Office proficient (e.g. Excel, Word, Power Point) Flexibility to work shifts, including evenings, as required Ability to organize, prioritize and work under extreme work pressure, heavy workloads and deadlines Positive attitude and work ethic Excellent verbal and communication skills Must be team oriented Benefits: Retirement Plan 403[b] Health Insurance Dental Insurance Vision Insurance Life Insurance Paid Vacations 11 paid Holidays & 8 Discretionary days a year The Gandara Mental Health Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Gndara Center provides residential, mental health, substance abuse and preventive services for children, adults and families across the Pioneer Valley and eastern parts of Massachusetts. Founded in the Hispanic community, we value cultural diversity and strive to provide culturally competent, innovative services to a diverse community. Category: Administrative , Keywords: Administrative Assistant

Keywords: Gandara Center, Nashua , Bilingual Administrative Assistant & Intake Coordinator, Other , Fitchburg, New Hampshire

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